Sorry if I get transfixed by shortcuts in Excel 2011, but they are a vital part of how I use Excel and so much different than Excel for Windows, so anything that helps the learning curve is worth the effort. In looking for something else, I discovered you can change the keyboard shortcuts in Excel 2011, but the benefit for me is that every shortcut is listed by menu function. Why that’s important is that in Excel 2011 they left the old menu with the new Ribbon, and this creates a common reference between the Windows and Mac versions of Excel. To see shortcuts in Excel 2011 go to the Tools menu and select Customize Keyboard. (Works in Excel 2008 too.) You’ll notice the Categories correspond to the Menu, and the right-hand pane shows the items within the selected category. In the picture above I’ve selected the Edit menu and Undo is selected in the right-pane. The Current keys assigned to the Undo action are shown as Control+Z, F1, Command+Z. May 6, 2016 - Shift+Command+c is associated with the CopyFormatting command. In effect, it is the keystroke for Format Painter. It copies only the formatting of the selected cell. When you move the pointer it assumes the Format Painter appearance. (Now I know why F1 doesn’t work for bringing up the Help system.) Checking for a Redo shortcut (in the picture below) shows none listed. I added a shortcut key for Redo by clicking in the box Press new shortcut key, which activated the Add button, then pressed the keyboard combination Control+Y, then clicked Add. Underneath the shortcut key box you see some text that shows the Currently assigned key. I tried to add another shortcut key, Command+Y, but the currently assigned key was Repeat. So I didn’t add that shortcut. But that left me thinking, “Is Repeat and Redo the same?” (Something for another day.). Anyway, you can peruse the different menu items and look for shortcuts, or the lack of, in this Customize Keyboard dialog box. I learned that to increase the font size one size larger, the shortcut Command+Shift+. Will do the trick and Command+Shift+, will take the font size down one level. Kind of handy when adjusting headings for a data table. To use a keyboard shortcut that’s the same as a default Mac OS X keyboard shortcut, you must first turn off that Mac OS X keyboard shortcut. • On the Apple menu, select System Preferences. • Under Hardware, click Keyboard, then click the Keyboard Shortcuts tab. • Find the keyboard shortcut you want to turn off, then clear the check box. 27 thoughts on “ Keyboard Shortcuts in Excel 2011” • Command+6 is redo (as well as repeat) in Excel 2011 for the MAC. In Excel 2010 and all previous versions in Windows, it’s F4 or Ctrl+y for redo/repeat. But the redo feature on the MAC is not as comprehensive as it is in Windows Excel. In Windows Excel, for example, you can apply a color background or font color to a cell and then click in other cell(s) and press F4 or Ctrl+y and the action will be repeated. This doesn’t work in Excel for the MAC. Why, Microsoft? With certain actions, however, Command+6 on the MAC does repeat the previous action; try it with inserting/hiding rows/columns. Where is there documentation on what actions are covered by the repeat capability in Excel for the MAC? • tdodge Was very excited to find this page. Thanks for the info. The biggest frustration I’m finding is for ‘insert/delete’ row. I understand how I can create a keyboard shortcut for these commands but I know ‘cmd + I’ is already taken. Have you switched it anyway or have you designated another letter for insert row? Just curious. I think i’m leaning towards changing cmd + I to be insert row instead of italic because I never will use a keyboard shortcut for the latter. Also – do you know of ‘cmd + d’ is already taken as well? • Dennis Taylor I teach a lot of Excel – Windows and Excel 2011 on the MAC and am constantly trying to acquire (and remember) the various keystroke shortcuts in each version. Try these when using Excel for the MAC: After selecting a row or column, press control+i to insert a new row or column. After selecting a row or column, press control+d to delete current row or column Here are a few more: Press command+shift+x (MAC) or Ctrl+5 (Windows) to apply/remove strikethrough Press command+shift+z (MAC) or Alt+; (Windows) to select visible cells only. • Post author The / key is an old Lotus 123 menu key that Microsoft Excel adapted as a “navigation key” to help smooth the transtion for Lotus 123 users, “back in the day.” Anyway, if this setting is checked, the / key would act like pressing the Alt key. Modern design: The redesigned ribbon for the Mac version of Excel borrows the look and feel of its Windows counterpart, presenting tools and formatting options in much the same way as Excel for Windows does. You can chat online as well, either through a document chat window or through Skype. Download excel for mac. ![]() I’m not sure which version of Excel you are using, but you are looking to un-check the Transition Navigation Keys box. Here’s how you get there: In Excel 2003 choose Tools > Options and click the Transition tab, then under Settings you’ll see the Microsoft Office Excel menu key and the default is /. Underneath this is the Transition Navigation Keys box, which should NOT be checked.
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